Advanced AV recently worked with the U.S. office of a global specialty biopharmaceutical company to implement a flexible meeting space used for town hall meetings, training sessions, and events. The ability to conduct audioconferencing and videoconferencing with other worldwide locations is at the heart of the new AV system. With more than 3,000 employees in the U.S. and over a dozen global offices, Advanced AV’s system design and integration was vital to the company improving its communications while adhering to its travel avoidance policy.

“They are an eco-minded company. They invested in technology rather than travel budgets for flights. The idea was to create a conferencing space to eliminate the cost of renting hotel conference space for different purposes,” explains Joel Brazy, CTS, account executive for Advanced AV. “We designed and installed a four-way divisible area that is flexible in design.”

The meeting room is located on the first floor of the company’s Wayne, PA office. Brazy notes that the room’s main challenge was the low ceiling height, and the Advanced AV team worked closely with Hooper Shiles Architects (also of Wayne, PA) on the reconstruction, floor retrenching, and steel work needed to transform the space.

“Advanced AV provided the design and construction drawings as well as the AV design,” says Brazy. “This project speaks to the strong design discipline at Advanced AV. We make sure that we get and give all the necessary information up front in the design phase so there is less cost over-runs in change orders later in the construction phase.”

With decades of experience, the team at Advanced AV also knows to plan for things such as additional HVAC for the equipment rack room to avoid overheating and other issues. Advanced AV’s veteran project management team of Chris Hartman and Tory Holmwood were responsible for scheduling every aspect of the project. As a result, a complex installation seemed like a simple construction project to the end user and building owner.

The new meeting room features multi-functional AV with a strong emphasis on collaboration and communication. Videoconferencing is a key technology, one that the company uses for their main communication vehicle. A Tandberg videoconferencing system and a ClearOne audioconferencing system were chosen for their industry leading technology and ease of integration.

A Christie Digital LW400 WXGA 4,000 lumen projector shooting onto a Draper Envoy projection screen was installed for use in presentations as well as videoconferencing. Brazy notes that the Christie Digital projector was chosen for its high quality, solid performance, and generous warranty. JBL Control 26C ceiling speakers processed using Biamp’s Nexia digital signal processing platform provides distributed audio support to the room.

Remote management and remote assistance are unique features of the room. Remote control of the systems and room configuration is possible from any Internet-enabled computer worldwide using Crestron RoomView. Users can also press a button on the Crestron touchpanel to receive tech support help in seconds rather than waiting for a phone call or an email reply. Advanced AV’s tech support team provides meeting support for the company’s locations in Pennsylvania, Massachusetts and in the United Kingdom.

The new AV system also ushered in the company’s first introduction to video streaming across their network. The company plans to use video streaming for training sessions and company-wide addresses from executives. Advanced AV coordinated with the company’s IT partners to implement a Vbrick VOD 125WM video on demand web server and EtherneTV portal software to connect the training room to six other meetings rooms. Content from any of these locations can be streamed to the others, or to people’s desktops.

This installation began in February 2009 for planning and design and was completed in September 2009. Advanced AV is currently working with the company to implement similar versions of this flexible training and events room to other locations.