The Legal System: How Videoconferencing Is Bringing the Gavel DownCommunication is essential to the legal industry. For decades, law firms have relied on phones, fax, and email to do business—but is there a better way? Effective collaboration is critical to any industry, but a miscommunication or oversight in this field can lead to particularly dire consequences. Meeting face to face, however, is not always economically or physically possible. Even simply scheduling an in-person meeting can be remarkably difficult.

Videoconferences are an attractive solution to this issue. These platforms allow clients, counselors, expert witnesses, and other legal specialists to meet virtually, saving time and other important resources. With a comprehensive videoconferencing solution, teams can share documents or take notes. This keeps everyone up-to-date regarding changes in a case as soon as they happen.

Put Videoconferencing to Work in Your Firm

This technology can make a significant impact in your law firm. You may imagine speaking with clients or scheduling a quick consultation for an upcoming case, but there are many other perks to videoconferencing. For example: 

  • You can conduct training sessions across several different practices, connecting participants in real time and allowing them to share ideas and content. This is an ideal way to guide junior colleagues or teams as a whole. This can also help ensure everyone is up to speed on a firm’s or court’s guidelines and industry requirements. Simply launch a training session or similar program, and allow individuals to complete the requirement at their discretion. Furthermore, while a legal team is going through training, personnel can seamlessly communicate with senior members and their peers for advice—through an internal chat function or a quick video call. Alternatively, teachers can host video training sessions across virtual classrooms. Approved guests can join these lectures just as they would a conference call.
  • Video has transformed more than private practices; these platforms are increasingly common in courtrooms. In fact, Michigan streamlined its legal proceedings by establishing 351 videoconferencing systems across 77 counties. As reported in the Detroit Free Press, “As a result, instead of physically transporting inmates, the Michigan Department of Corrections conducted 4,058 “video” transports over the past year, saving taxpayers more than $2.6 million, not to mention reducing the risks associated with transporting dangerous criminals.”
  • Many firms offer a free consultation, but imagine if that process was as easy as an initial phone call or email. Also, since law firms must often meet with clients who are hospitalized or otherwise unable to leave their homes, videoconferences open up a world of legal accessibility for these individuals. This frees up schedules and helps clients build rapport with potential advocates. 
  • Security and accuracy. Technology introduces security issues, and the possibility of cyber-crime. You may think the old ways are simply safer, but the opposite is true. Videoconference systems can improve your firm’s security and make it easier to keep track of documents and who is contributing to a case. For example, those working on a shared digital file can see when changes were made and by whom. You can also save and track changes on these documents, so fixing errors is a simple process. These programs are secured via firewalls and password encryption, making them as safe as any other technologies currently employed.
  • Industry-wide collaboration. Videoconferencing technology connects attorneys and their opponents as well as peers, their clients, expert witnesses, insurance and health care providers, judges, and all other parties involved in a case. You can verify documents or evidence, answer questions, and send updates over these systems. Lastly, this technology can be accessed on any approved device, whether it is a desktop PC or a smartphone.
  • Reduce costs. Michigan’s legal initiative, mentioned above, cut more than $2.6 million in expenses, but firms and courtrooms can also save time (and we all know time equals money, especially in law) and reduce their carbon footprints.

The benefits are certainly enticing, and these systems are also incredibly easy to implement. They integrate well with existing technologies, so professionals can keep the email or phone lines they already use. Scalability is another perk associated with these platforms; whether a team operates globally or wants to limit its presence to a single county, videoconferencing solutions can expand or contract to meet an organization’s needs. 

At Advanced AV we empower live meetings and remote collaboration by deploying the technology that helps your organization connect, communicate and engage with its customers, employees and stakeholders. Connect with us to find out more about how Advanced AV can help you achieve your business and technology goals.

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