Huddle Rooms Creating Your Collaboration CaveIs your business in need of space to accommodate small group collaborations? Are you looking for an area in which to bring your employees together? A space to improve productivity and foster innovation? If you’re ready to move past the traditional conference room and try something more personal and cost effective, your business may be ready for a huddle room.

There has been a move towards more open and casual environments in firms of all sizes in the last decade. This is for good reason too. Collaborative work areas like huddle rooms still offer important conferencing equipment without the need to hire out a designated space. Now groups can brainstorm solutions organically, whenever they should come up.

What is a Huddle Room?

A huddle room generally includes videoconferencing hardware such as a laptop or desktop with a built in camera, a microphone, and an attached phone system for conferencing. The space also includes a desk or small table that should be appropriate for four or more people. A good huddle room will also have sound masking technology that emits a frequency from speakers in order minimize noise—similar to noise cancelling headphones.

Why are Companies Opting for These Smaller Spaces?

Changing work culture. The use of large conference rooms for meetings is becoming less and less common as firms opt for quick, easy alternatives. This comes as the insulated workplace of traditional office culture moves towards open spaces and collaborative work environments. In addition to this, the number of employees working from home has soared over the past five years, and as remote work becomes a more viable option, a flexible space for the workers that don’t operate on a typical nine to five schedule is important. This also saves space when you consider the many employees with large offices that may not spend much time at the office, because of the aforementioned remote work agreements, or constant travel.

Improved efficiency. Having small groups use a traditional conference room that should be accommodating twenty people is a waste of the area. Also, if multiple groups want the space, they have to specify a time and all coordinate around not only their own time but the time of other groups. With multiple huddle rooms being able to fit into one office, you can ensure all groups have both privacy and flexibility when it comes to their time.

So What Does the Future Hold for Huddle Rooms?

According to a recent infocomm.org article, “Businesses operating smarter since the recession, plus the exponential growth of mobile devices, have led to the current dynamic —AV integrators report that office designs increasingly have huddle spaces included in the architects’ blueprints. In other words, the huddle room has quickly become an institution of American office culture—like the water cooler, and Monday morning quarterbacks.”

Your huddle rooms don’t have to be fitted with the latest technology better suited for a larger conference room, nor do you have to remove large conference rooms entirely from your office. What should happen is the integration of both in your work environment. For small groups who want quick impromptu meetings, assign them a huddle room. What should result is the effective use of your organization’s time, money, and workforce.

At Advanced AV we empower live meetings and remote collaboration by deploying the technology that helps your organization connect, communicate and engage with its customers, employees and stakeholders. Connect with us to find out more about how Advanced AV can help you achieve your business and technology goals.

 

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