Meetings are important for business. They can be used to planning strategy, selling to customers and educating employees; all of which are important to operating a successful organization.

On the other hand, anyone that has been in the business world long enough may just tell you those meetings can be a massive waste of time. This is often at least partially due to the logistics of meetings such as getting everyone in the office into a room for an extended period of time to stare at a slide deck and then discuss its meaning.

The meeting and the discussion that follows are often quite valuable, but when you take employees out of the field for extended periods of time what is being lost? Moreover, even if the meetings themselves are good (which is often an item for debate), have you ever thought about the time and energy being put into getting everyone in the same room at the same time?

Perhaps some of the time this level of in-person interaction is important, I would be willing to bet that much of the time it is not required and that a company could leverage technology to quickly mobilize the workforce to meet and then carry on with their work.

Are you aware of what is possible today for mobile employees?

In the past decade the proliferation of Internet has changed everything. High speed for both uploading and downloading have become lightning fast and widely available to just about anyone at a reasonable price.

On the mobile side 4G and LTE networks have given high-speed quality data for mobile devices riding the infrastructure designed for cell phones and smart devices. What this has also done is allowed for high-speed browsing, mobile work and the ultimate flexibility for mobile meeting via a handheld device.

For enterprises and businesses using video conferencing this is great news!

Companies like Polycom, Vidyo and Cisco are all offering mobile friendly versions of their desktop video communications software that allow mobile workers to join videoconference meetings on their tablets and mobile devices.  This gives the flexibility for companies to quickly schedule meetings and gather their teams on video even if the outside workforce is not physically in the office.

For a long time companies have tried to use audio conferencing to tackle this dilemma and bring their teams onto calls, but studies have overwhelmingly shown that very little is retained on audio conferences. In fact, a video call with content sharing has been deemed 4-8 times as effective for retention as a traditional audio call meaning that workforces really need more than just audio if they are expected to remember what calls are about.

Furthermore, we all know that when calls are audio only the attendees can easily mute their phones and carry on with their Internet browsing (work related or not) and pretty much completely tune out what is being done.

It is the combination of video communication tools and flexibility that really put companies in the drivers seat by helping to save costly travel and bring teams together quickly in an environment that is productive.

Has your organization considered Mobile, BYOD or Video in the Cloud as a way to bring teams together quickly, cost effectively and in a productive environment? If you are interested in learning more about this we’d love to have a conversation with you.